How to connect GigTools to Zapier

Zapier connects GigTools to thousands of other apps without code. It's on the Pro and Agency plans, under Organization › Integrations › Zapier (owners and admins).

The GigTools app in Zapier is being finished. Until it's ready, the Zapier card says Coming soon.

Connect

1. Open the Zapier card, click Edit, type a name (or leave Zapier) and click Make a Zapier key. Copy the key; it's shown once.
2. Click the GigTools app in Zapier on the card and make a Zap with a GigTools trigger or action.
3. When Zapier asks you to connect GigTools, paste the key. The connection shows your organization's name.
4. Turn the Zap on. It shows up on the Zapier card under Zaps listening.

Triggers (start a Zap when…)

• Gig added, Gig booked, Gig completed, Gig canceled: with the client, venue, acts, dates, fee, paid and balance due.
• Inquiry received: a booking request or question from your website, a widget or Zapier.
• Invoice sent, Invoice paid, Payment received.
• Agreement signed.
• On the Agency plan also Deal memo accepted and Settlement signed.

Each one fires the moment it happens. To test a trigger, Zapier shows your latest real example; if there isn't one yet, it shows a sample.

Action: Create inquiry

Adds a booking request or question to Inquiries, exactly like one from your booking form: it gets a reply task, and Inquiry received fires. Name and email are needed; everything else (organization, event date, type, venue, city, state, audience, budget, message, the act) is optional. It's marked Zapier in the inquiry list.

Good uses: a website form (Typeform, Jotform, Wix, Squarespace), Facebook or Google lead ads, a contact form on another site.

Ideas

• Gig booked → post in a Slack channel or text your team.
• Gig booked → add a row to a Google Sheet.
• Gig completed → add the client to a Mailchimp list for rebooking.
• Invoice paid → a row in your bookkeeping sheet.
• Facebook lead ad → Create inquiry.

Keys and Zaps

• A Zapier key only works with the GigTools app in Zapier. On the Agency plan, use an API key for anything else.
• Click Revoke on a key to stop every Zap that uses it. Click Remove on a Zap to stop it getting events (turning the Zap on again in Zapier brings it back).
• If you move from Pro to a plan without Zapier, Zaps stop getting events until you move back.