How to block dates when you're busy on your calendar

Keep your life on your own calendar? GigTools can read when you're busy there and block those days, so Am I free?, your open dates, the Roster, the directory's date search and your agencies all see them.

GigTools only reads busy or free. It never keeps an event's name, place or details: the day just shows Busy (calendar).

1. Turn it on

1. Connect Google or Outlook first. See How to connect Gmail and Google Calendar or How to put your gigs on your Outlook calendar.
2. Open Settings › Connections & automations in the menu.
3. In the Google or Microsoft card, find Block dates when I'm busy on my calendar and tick Turn on busy times.
   • Google the first time: click Reconnect to allow busy times, choose your account and allow GigTools to see your calendars. Gmail and the GigTools calendar keep working.

2. Choose what counts

1. Under Calendars that count, tick the calendars you want. Your main calendar is ticked to start. The GigTools calendar isn't listed, so your gigs don't come back as busy days.
2. Under Which events:
   • All-day events: trips, vacations, family days. They count even when marked Free, since calendars mark all-day events Free on their own.
   • Events with a time: a busy event with a time blocks that whole day. Events marked Free, and invitations you declined, don't count.
3. With more than one act, pick who it Blocks dates for. Owners and admins can also pick Everyone.
4. Click Save and check now. You'll see how many busy days it found in the next year.

3. Keeping it up to date

• GigTools checks again every hour, a year ahead. Click Check now after changing your calendar to update right away.
• The card shows when it last synced, like "Last synced 5 min ago · 12 busy days in the next year".
• Busy days show on the calendar as Busy (calendar). They can't be edited or removed in GigTools; change the event in your calendar and they update on the next check.
• If something goes wrong, the card says what, with a Reconnect button when your account needs signing in again.

Turn it off

Untick Turn on busy times. The busy days are removed right away. Disconnecting Google or Outlook removes them too.